Financial and Payroll Digitization – Data Migration Quality

 This post-acute healthcare provider needed to optimize operations within the finance organization to streamline and reduce cost of financial reporting and payroll processing for over 30,000 associates. 

Overview

One of the largest risks in any process digitization is the migration of data from one live system to the next.  New systems offer tremendous operational efficiency, but when they affect payroll and financial reporting – you cannot miss a beat.  Data migration needs the expertise to accomplish the task fast and with the highest quality. 

Strategy and Goals

Due to rapid growth, the firm had outgrown existing manual systems which were challenging the finance team in producing accurate and timely payroll.  In addition, this growth has put a strain on the ability to produce the monthly and quarterly financial reporting in a timely manner.  The decision to move to ADP and Oracle Financials was designed to alleviate these strains, but there was high risk in moving data from the existing general ledger system to the new platforms.  

RCG Global Services was bought in to design an overall test plan, establish a test matrix to map requirements to test cases and to execute the QA Tests.  RCG created dashboards used to measure progress and completeness of test coverage.  Also required was preparing the client for subsequent audits, in particular identifying and gaps or unmitigated risks in the testing process.

The Final Results

• 100% Audit team acceptance
• 100% On-Time Execution of Test Plan
• 0% Cost Over Runs

The Conclusion

RCG alleviated the risk associated with quickly implementing new financial systems that impact payroll across multiple locations.